Analysis of goods and services procurement contract management processes

  • James Thoengsal 
    Department Civil Engineering, Universitas Teknologi Sulawesi, Makassar, Indonesia
    Indonesia
  • Yudith Helena Mustakim
    Department Civil Engineering Universitas Teknologi Sulawesi, Makassar, Indonesia
    Indonesia
  • Fadly Saleh
    Department Civil Engineering Universitas Teknologi Sulawesi, Makassar, Indonesia
    Indonesia
  • Qarnila Qarnila
    Department Civil Engineering Universitas Teknologi Sulawesi, Makassar, Indonesia
    Indonesia
  • Amir Amir
    Department Civil Engineering Universitas Teknologi Sulawesi, Makassar, Indonesia
    Indonesia

Abstract

This study aims to analyze the process of managing goods and services procurement contracts through the Surat Perintah Kerja (SPK) mechanism and to identify the effectiveness and challenges of risk control in the Rehabilitation and Renovation Project of the BP2JK South Sulawesi Regional Office under a Pinjam Pakai arrangement. This research employed a descriptive qualitative method using a case study approach. Data were collected through in-depth interviews with the Commitment-Making Officer (PPK), Procurement Officer, Technical Team, and service provider, as well as through a review of direct procurement contract documents valued at less than IDR 200 million. The findings indicate that the contract management cycle implemented through the SPK mechanism and a lump-sum payment method without a performance bond has been conducted in accordance with the applicable procurement regulations. However, the status of the asset as a Pinjam Pakai property owned by the Regional Construction Services Agency VI Makassar presents specific challenges related to the legal certainty of contractual clauses, limitations in maintenance responsibilities, and the synchronization of internal ministerial administration. The study further reveals that this arrangement creates external complexities, including unclear boundaries of long-term maintenance responsibilities and limited flexibility for physical modifications resulting from the separation of ownership rights and usage rights between government agencies. Administrative risk control has been effectively implemented through formal document coordination; however, technical supervision in the field requires intensive coordination with the asset-owning institution to prevent future legal disputes and audit findings concerning State-Owned Assets (Barang Milik Negara [BMN]).

Keywords
  • Goods and services procurement, Contract management, Surat perintah kerja (SPK), Pinjam pakai, Bp2jk south sulawesi
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